Microsoft 365 for Students

Microsoft 365 can be accessed by logging in to MyMC and clicking on the email icon link.

You can log into MyMC and click on the email icon link. You can go directly to the Microsoft 365 portal at portal.office.com, where you can enter your full Microsoft 365 user ID (<MyMC ID>@montgomerycollege.edu).

Microsoft 365 includes email, calendar, contacts, instant messaging, online conferencing with desktop sharing (Microsoft Teams), individual file storage (OneDrive), and web apps that provide a level of functionality with Word, Excel, PowerPoint, and OneNote files. Additionally, Office Professional includes a free download for up to 5 personal devices on Windows, Macintosh, iOS, and Android platforms. Other functionality may be added as appropriate when available from Microsoft.

While most will, there are some exceptions:

Students who have been accepted but have not yet registered for any classes will have access to email only. Students who have not registered for a class anytime in the last 12 months will not have access to Microsoft 365. You must be a current or recent student to have a Microsoft 365 account. Students who have not registered for the current semester will have access to email only. If you do not register for a class in a succeeding semester within the first month, your access will change from the full Microsoft 365 suite to email only. If you do not register for any classes over 12 months, you will lose access to Microsoft 365. People who have continued to use their student email accounts after they have ceased being students for 12 months will not have an Microsoft 365 account. Students who are also employees of the College will not get an Microsoft 365 student account and will use employee email for their email services.

The Microsoft 365 suite (Word, Excel, PowerPoint, and OneDrive) is only available to active Montgomery College students. Once students graduate or withdrawal from the College, the full suite will no longer function. Former students may then enroll in other available consumer or commercial offers. Microsoft 365 email (including Calendar, People, Tasks, Yammer, and Sway) will remain available for 12 months.

Student email accounts will no longer be accessible if there is a period of inactivity. You may have been admitted as a student but never registered within one year, or you did not register for a new class within two years.

How you can reactivate your email account:

1. Register for a class
   Completing a registration will automatically reinstate your email account.
   
   
2. Call the IT Service Desk at 240-567-7222 to request email reinstatement for financial aid, academic counseling, or assessment testing
   Prior to registration,  if you need to work with a financial aid or academic counselor or arrange for assessment placement testing, you need to contact the IT Service Desk at 240-567-7222 and indicate the need to have your email address reinstated for financial aid, academic counseling, or assessment placement testing.

Once reinstated, OIT recommends you change your password to ensure all accounts (MyMC, Office 365, and Active Directory) are synched properly. 

Once the IT Service Desk opens a ticket, your account should be reinstated within one business day. You will receive confirmation through the personal email address or phone number provided when the ticket was opened, with directions to reset your password.

All documents saved to OneDrive will be lost when you are no longer an active student. This includes Word, Excel, PowerPoint, and OneNote documents. The College recommends that all documents be backed up to a personal drive.

Programs (such as Word, Excel, PowerPoint, etc.) you have downloaded to your personal Mac, PC, mobile device, or tablet will no longer be accessible. Former students may then enroll in other available consumer or commercial Microsoft 365 offers. If you downloaded the suite of programs, you will see a message indicating that your subscription has expired along with the option to sign up, at a cost, for a personal Microsoft 365 account in order to continue using those applications.

When using a College computer, the computer user is logged into Microsoft 365, even if you try to use a different name. If you don’t log off of your computer, another user could come up and use that computer, and if they try to go to Microsoft 365, they will go to YOUR Microsoft 365 account, with access to your email and data. Please make sure to log off every time you finish using a College computer.

Microsoft 365 gives you business-class email through a rich Outlook experience you can access from your mobile device, desktop client, or web browser. It includes:

• 50 GB dedicated email quota
• Exchange-based email, calendar, tasks, and contacts
• Integration with Outlook
• Calendar Sharing with Faculty and Staff

To set up your mobile device to see your Microsoft 365 email, follow the mobile device instructions.new window

Microsoft 365 is accessible by browser and doesn’t require additional software installation.

Items that are in Deleted Items or Junk email folders are purged from accounts after 30 days.

You can store documents and photos online in OneDrive, so they can be accessed from any Internet-connected computer and be shared with others. It includes:

1 TB of password-protected online storage Private, shared, and public folders. Links to files from OneDrive can be shared with fellow students, faculty, or people outside of the College. Deleted items go into the recycle bin, where they stay until they’re automatically removed 90 days later. During the 90-day period, you can remove files from the recycle bin to free up storage space or restore items to their original location if you’ve accidentally deleted them. Once a file has been removed from the recycle bin, it can no longer be recovered.

You can download and install Microsoft Office 365 desktop applications AT NO ADDITIONAL COST. You can install Office on up to five devices, including PCs, Macs, and mobile devices. The applications include Word, Excel, PowerPoint, Outlook, and OneNote.

No. You can use Microsoft 365 Web applications from any supported browser. The Web Apps are touch-friendly web applications that let you create, edit, and share your Word, Excel, PowerPoint, and OneNote files, using OneDrive for saving your documents. Some functionality is only available using the full application suite. From within the online app, you can quickly change to the full version with just one click. If your device doesn’t have the Office applications installed, you can still create and edit files using the online applications only.

Microsoft Teams is a collaboration tool for instant messaging (IM), voice or video calls, and online meetings. Teams is available for most computers and/or mobile devices and can be used on campus or anywhere you have Internet access.

Microsoft Office Professional is a productivity software suite that includes Word, PowerPoint, Excel, and Access, and is installed locally on your computer. Microsoft 365 is a cloud-based, online service that provides email, shared calendars, instant messaging, web conferencing, and individual cloud storage.

The “cloud” is a friendly way of describing web-based computing services that are hosted outside of your organization. When you use cloud-based services, your IT infrastructure resides off your property (off-premises), and is maintained by a third party (hosted), instead of residing on a server at your home or business (on-premises) that you maintain. With Microsoft 365, for example, information storage, computation, and software are located and managed remotely on servers owned by Microsoft. Many services you use every day are a part of the cloud—everything from web-based email to mobile banking and online photo storage. Because this infrastructure is located online or “in the cloud,” you can access it virtually anywhere; from a PC, tablet, smartphone, or other device with an Internet connection.

• Microsoft Edge
• Safari 16 or above
• Latest FireFox “Release” version
• Latest Chrome “Stable” version

Microsoft has set limitations. For more information, read the information available from Microsoft: http://technet.microsoft.com/en-us/library/exchange-online-limits.aspxnew window

Microsoft 365 has built-in anti-virus technology. Virus and malware protection should be approached in layers, and for this reason it is highly recommended that anti-virus software be installed on your computer, and that it and virus definitions be kept up to date.

There are many resources available to leverage the capabilities in Microsoft 365:

Microsoft 365 Training Centernew window provides numerous courses and guides. Have you used LinkedIn Learning (formerly Lynda.com) yet? LinkedIn Learning is a training resource available to all Montgomery College credit students. If you have not used LinkedIn Learning, you will need to create your user ID during your initial access, which can be found in MyMC.

Microsoft 365 Training Centernew window provides numerous courses and guides. Have you used LinkedIn Learning yet? LinkedIn Learning is a training resource available to all Montgomery College credit students. If you have not used LinkedIn Learning, you will need to create your user ID during your initial access, which can be found in MyMC.