Accounts Payable

Accounts Payable processes non-payroll payments. 

• Employee, Student and Volunteer Reimbursements
• Vendor and Independent Contractor Payments
• Honorariums

To submit one of the above, follow the instructions found on the Reimbursement Form or Vendor Direct Pay Request found in the Forms section, below.

When emailing accountspayable@montgomerycollege.edu, in the subject line, please include the  Vendor’s name or enter “Reimbursement” if submitting for a reimbursement.

Quick Service

To Find:

• the balance of a Purchase Order (PO), run FGIENCD - click for how to find a PO balance (PDF, )  detailed instructions
• if a vendor has been paid, run FAIVNDH - click for how to find if a Vendor Paid (PDF, )  detailed instructions
• the mapping of the committed PO#s to the new PO#s -click for Committed FY19 POs New FY21 PO#snew window (Committed "C" POs can’t be carried forward with the original PO#).  If the PO needed to remain open, it was recreated in the new FY under fund code 1119 with a "new" number.  The new number begins with “E” or “C”, the 2nd digit of the original PO is removed, and the original requisition # remains unchanged.  Example: 41913805 is now E4913805.

Information

Payments made by check are mailed using the U.S. Postal Service.  Allow 15 days from submission of complete and approved documentation for a payment to arrive.

• Expense Account Numbers and Definitions (PDF, )
• Business Mileage Rate: Calendar Year 2020 .575 (57.5 cents), Calendar Year 2021 .560 (56.0 cents)
• Preferred Travel Agencies (PDF, )

Forms

• Account Manager Signature Card (PDF, )
• Account Number Journal Correction (PDF, )
• Accrual Request   (*Form last revised: 01/25/21)
• Form W-9 (PDF, )
• Honorarium *Note: this form has recently been revised
• Reimbursement Formsnew window
  Please make all Employee or Volunteer Reimbursement Requests using the forms in the appropriate excel spreadsheet. The spreadsheet contains the Mileage Chart and a tab for each form:
  • Employee/Student/Volunteer Reimbursement Form
  • Long Distance Travel
  • Local Travel
  Click here (PDF, )   for tips on using the spreadsheet.
• Vendor Direct Payment Requestnew window
This form can NOT be used for goods, where the unit price is greater than $4,999, or services that exceed $10,000.