FY25 Time Off and Leave

Annual Time Off for department chairs is allocated as a lump sum each year in July. The annual time off amount is allocated based on the department chairs’ years of service (see table below). Department chairs are not permitted to carry over any unused annual time off into the fiscal year and may not receive an unused annual time off payout upon completion of the assignment. The last day for department chairs to use annual time off in FY24 is Friday, June 27, 2024.

Time Off Allocation Based on Length of Service 

Personal Time Offnew window is provided on a yearly basis and does not carry over into the following year. An eligible chair may be granted personal time off  (noncumulative) with pay up to a maximum of 24 hours for full-time employees and on a prorated basis for eligible part-time employees during each year. See personal time off guidelines for more information.

Sick Time Off new windowis granted to staff, full-time faculty, and administrators for personal illness, injury, and quarantine, as well as for medical, dental, or optical examinations and treatment. The policy permits the use of sick time off for illness or medical/health care appointments for immediate family members when the employee's presence is required. Full time chairs earn 3.69 hours of sick time off per pay period (12 days per year). Sick time off can be used only after it has been earned.  To learn more, visit Sick Time Off.

Personal Time Offnew window is provided on an academic yearly basis and does not carry over into the following academic year. An eligible full-time faculty member may be granted three (3) days of personal time off for the observance of religious holidays, emergency, or special personal obligations. One (1) day of unused personal leave may be carried forward to the subsequent summer session only.

Sick Time Offnew window is granted at the commencement of each academic year. Full-time faculty members are credited with 80 hours of sick time off. Faculty who worked during the preceding summer earn additional sick time off as follows:

• Instructional faculty teaching less than 6 ESH or non-instructional faculty working 15 days (120 hours) are credited 88 hours of time off;
• Instructional faculty who work 6 or more or 30 or more days (240 hours) are credited 96 hours of time off.

(Time off is not credited while on sabbatical leave.) Faculty may accumulate and carry forward unused sick time off to the next calendar year.

Time Off Allocation  

*ESH for Instructional Faculty, days for non-instructional Faculty

The Maryland Healthy Working Families Act (MHWFA) mandates that employers with 15 or more
employees provide sick and safe leave (SSL), extending this benefit to non-benefits-eligible employees. As a result of this legislation, part-time faculty, casual temporary employees, and student employees may be eligible to accrue and use SSL.

In December each year, SSL-eligible employees with remaining SSL balances will have their leave carried over to the new calendar year, up to a maximum of 40 hours. This year, the final day to use earned sick and safe time before it rolls over is December 20, 2024. Any SSL exceeding 40 hours will be forfeited.

One hour of SSL is accrued for every 30 hours worked. SSL is accrued for every hour an employee works, as long as the employee works at least 24 hours in a pay period. Additionally, these employees may:

• accrue no more than 40 hours of SSL in a year
• carry over no more than 40 hours of accrued SSL
• accrue no more than 64 hours of SSL at any time
• use no more than 64 hours of SSL in a year

For more on SSL, please refer to the MHWFA FAQs (PDF, ) or contact Leave Request.

Sabbatical Leave (full-time faculty) 
Workshop date:  Friday, August 30 and September 6, 2024
Application deadline:  Friday, November 15, 2024

Professional Development Leavenew window (administrators and staff) 
Workshop date:  Friday, December 6, 2024
Application deadline:  Friday, February 28, 2025