Fiscal Year-End Close Schedule
Key Actions and Due Dates for FY2018
Memorandum: FY2018 Collegewide Fiscal Year End Closing Deadline Notice (link)
| Friday, April 20 | Purchase requests that require the issuance of a bid, and approval from the Board of Trustees | Submit online purchase requisitions for processing. (Major purchases must be reviewed by the Sr. Vice President of Administrative & Fiscal Servicesprior to any procurient action.) |
| Friday, April 20 | Changes to Purchase Orders | To change the value of purchase orders, use a Change Order Request form (PDF,  ) or e-mail equivalent information |
| Friday, May 18 | Purchase requests that require the issuance of a bid, but not Board of Trustees approval | Submit online purchase requisitions for processing. |
| Friday, June 15 | All other purchase requests valued at less than $10,000 | Final submission of all FY2018 purchase requisitions are due in the Office of Procurient. |
| Friday, June 15 | Online Office Supplies | Place online supply orders to WB Mason for office supplies |
| Friday, June 15 | Ordering Business Cards | Place all orders for business cards with Chaquita Manago-Haywood, Purchasing Agent. |
| Friday, June 15 | Purchasing/Corporate Card Purchases | All P-Card activity is suspended from close of business on Friday, June 15, 2018 through Friday, June 30, 2018. Complete and submit purchasing and corporate card expense report on June 15th for purchases made from June 1 – 15. |
| Friday, June 15, 5:00PM | Systi Unavailable for Online Requisition submission | |
| Friday, June 29 | Balance on Standing Purchase Orders Term Expired Purchase Order | Spending authority ends. Riaining balances are closed and are not rollover to new fiscal year. |
| Friday, June 29, 5:00PM | Banner Systi Unavailable for Year End Process Until July 1 | |
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The Banner online requisition submittal function will be turned off at close of business on June 15th. |
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