For Vendors

Welcome to the Montgomery College Procurement Vendor site. The institution purchases goods and services to meet the instructional and administrative needs of the College community. Vendors are encouraged to register through the Montgomery County Agencies Central Vendor Registration Systemnew window.

Registered vendors will NOT be notified by Montgomery College regarding bid opportunities.  Montgomery College Bid Opportunities and Results are posted on this site.  All vendors doing business with Montgomery College must complete the W9 IRS form (PDF, ) .

Small and minority-owned businesses are encouraged to participate in College bid opportunities.

Note: 
DEBARMENT: If, Federal or State of Maryland grant funds are being used to purchase goods or service under this solicitation, bidding companies and/or persons including their subcontractors/suppliers, must not be currently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from doing business with the Federal or Maryland State Government. 

Thank you for your interest in doing business with Montgomery College. We look forward to your participation in Montgomery College procurement opportunities.

Patrick L. Johnson, CPPB, MBA
Director of Procurement

FAQ for Vendors

Purchase Order Terms and Conditions

Montgomery College Terms and Conditions of Purchase (PDF, )

What does the College buy?

Goods and services procured for the College includes but not limited to: office supplies, office and laboratory equipment, furniture, information technology, hardware and software, and the construction and renovation of building services. A complete listing of all goods and services purchased for the College can be found on the Buyer Commodity Assignments page. 

Which purchasing agent /buyer is responsible for a particular commodity?

Purchasing agents are assigned specific commodities to procure for the College. A complete listing of all goods and services purchased for the College can be found on the Buyer Commodity Assignments page

How do suppliers become eligible to do business with Montgomery College?

To participate in the procurement process at Montgomery College, a first-time vendor should register at Montgomery County Agencies Central Vendor Registration Systemnew window.

Where will vendors be able to find out about Montgomery College's bid Opportunities?

All bid opportunities are available online on this website.  The College also posts bid opportunities at e-Maryland Marketplace.new window

How do I find out whether a contract has already been awarded, and what firm was selected?

Bid results are posted on the Bid Opportunities and Results page. For more information on a bid solicitation award, the award process or evaluation of the bid, please contact the purchasing agent whose name is listed on the Bid Tabulation.

How are bid award decisions made by the Procurement Department?

Contract Awards will be made
(1) to the lowest responsive and responsible Bidder as determined by the Director of the Office of Procurement.
(2) to the highest ranked/scored responsible Bidder as determined by the Director of the Office of Procurement.
(3) by any other Method of Award as stated in the bid documents. Regardless of which Method of Award is selected for a bid, the Director of the Office of Procurement reserves the right to award a contract, in whole or in part, or to reject any or all bids and to waive any informality in bids received whenever such rejection or waiver is in the best interest of the College. Prompt payment discounts will not be considered in bid evaluation. All discounts other than prompt payment are to be included in the bid price.

Debriefings

Debriefing of an unsuccessful Request for Proposal or Request for Bid firm will be conducted upon written request submitted to the purchasing agent within ten (10) days of the announcement of the recommended award. This debriefing will be oral and be limited to a discussion of the unsuccessful firm’s proposal only and will provide information on areas in which it was deemed weak or deficient.

Is the Montgomery College tax exempt?

Yes. Montgomery College is tax exempt in the state of Maryland.
Tax Exempt Certificate (PDF, )

Where should invoices be sent?

Invoices should be sent to the "Bill To" address listed below. All invoices must contain the purchase order number located in the upper right hand corner of the Purchase Order form.

Bill To Address:
Accounts Payable
9221 Corporate Blvd
Rockville, MD 20850