FLAC and EPAFs for Part-time Faculty
Winter 2021 and Spring 2021
Both Winter Session term codes, 202124 and 202125 will be processed by EPAF's. Spring 2021 term code 202130 will be processed through FLAC.
ESH: Per the SEIU contract, a part-time faculty member is limited to a total of 11.5 ESH over the course of the Spring semester. The 11.5 ESH limit for Spring will include any ESH assigned during the Winter session.
Part-Time Faculty New Hires:
The hiring of new part-time faculty is processed through Workday-Recruitment. Ms. Roz Sanders, HR Specialist (PTF Recruiter) can assist you with creating the appropriate requisition to meet your needs to hire new part-time faculty. She can assist you with the onboarding process of a new part-time faculty hire.
All FLAC (Faculty Load and Compensation) entries and EPAFs (Electronic Personnel Action Forms) must be created, approved and processed for part-time faculty for as follows:
December 21, 2020 - January 22, 2021
Term: 202124
Contract Type: PT and PS
Position PAxxxx Suffix is a one up
Begin Date: December 12, 2020
End Date: January 22, 2021
Total of three (3) pays:
- December 31, 2020
- January 15, 2021
- January 22, 2021
EPAFs for 202124 must be entered and approved by the Dean/Chair by 12 Noon Wednesday, December 16, 2020.
January 4, 2021 - January 22, 2021
Term: 202125
Contract Type: PT and PS
Position PAxxxx Suffix is a one up
Begin Date: December 26, 2020
End Date: January 22, 2021
Total of two (2) pays:
- January 15, 2021
- January 29, 2021
EPAFs for 202125 must be entered and approved by the Dean/Chair by January 8, 2021.
January 23, 2021 - May 28, 2021
Term: 202130
Contract Type: PT and PS
Position PAxxxx Suffix is a one up
Begin Date: January 23, 2021
End Date: May 28, 2021
Total of nine (9) pays:
- 1st pay on February 12, 2021
- Last pay on June 4, 2021
For more information on pay dates see Pay Schedule (PDF, 
)
NOTE: Number of pays as well as begin and end dates may change for non-standard classes. Please inform your part-time faculty member of their first pay date.
Part-time Counseling Only:
- Contract type is PC in SIAASGN
- FLAC for early start Counselors will open Monday January 4, 2021
- All FLAC entries must be completed and locked by COB Wednesday, January 6, 2021. Meeting the January 6, 2021 deadline provides thier first pay on January 15, 2021.
Part-time Faculty:
To be paid by Friday February 12, 2021
- FLAC for Part-time Faculty will open Monday, January 25, 2021
- All FLAC entires must be completed and locked (approved by the Chair/Dean) by COB Monday, February 1, 2021.
- For PTF that have classes part of term 7 (classes start the week of 2/08/21). Please only process them through FLAC if you are 100% they will run. If you are unsure please process them through an EPAF closer to the class start date.
- For PTF that have classes part of term 3 (classes start the week of 3/29/21). These should not be processed through FLAC. Please process them through an EPAF closer to the class start date.
After the FLAC Upload
After the FLAC upload has been completed, please use EPAFs to get Part-time Faculty jobs into the Banner system.
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If you have a late starting class to process, please use EPAFs (PTF) enter SIAASGN information AFTER the upload in late starting class cases.
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For additional ESH after the FLAC upload, please use EPAFs.
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For reduction or cancellation of ESH, please use the faculty change form. This form should be the only form completed for changes (reduction, additions, cancellation, etc.). It needs to be signed by the Chair (PTF) or the Dean (FTF) for approval, and sent to HRSTM for processing. Make sure to enter all changes into SIAASGN for reporting purposes. Accuracy in SIAASGN may be audited.
Reminders
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Please remember deadlines!
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December 24, 2020 through January 3, 2021 is the Winter Holiday break and the College is closed. Please take this into consideration when preparing and submitting EPAFs.
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HRSTM, HRIS will not determine or calculate workload/ESH. They will offer guidance, when necessary.
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Please ensure you are completing all necessary fields in SIAASGN and on the EPAFs (if you need to complete one).
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For questions and inquiries on the SIAINST and SIAASGN data entry, please contact Rosalee Law in the Office of Human Resources and Strategic Talent Management.
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Please indicate the applicable FOAP/Account numbers on all faculty change forms submitted to HRSTM.
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Please be advised that Non-exempt employees are not allowed to teach as PTF members. There will be no exceptions made.
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Please make sure that you are sending all Part-Time Faculty Assignment letters and Alternate ESH Request Forms to your campus liaisons, to ensure they are being imaged into their personnel files.
Memo: Part-time faculty FLAC and EPAF processing for Winter and Spring 2020/2021 (PDF, )