Flexible Work Arrangements

As the College looks to the changing nature of work and the need to be relevant and competitive in today's rapidly evolving job market and work environment, we are pleased to share Montgomery College Policies and Procedures 32500 and 32500CP (PDF, Get Adobe Acrobat PDF Reader.-Link opens in new window.) , formerly 32500 College Telework Policy for Administrative, Associate, and Support Staff, have been revised and amended.  These new procedures are intended to help the College meet the changing needs of our students and our workforce; recruit and retain excellent employees; provide more flexibility for eligible employees; provide a way to conserve office space; and assist in the community efforts to reduce outdoor air pollution and traffic congestion attributable to automobile traffic.  

Flexible Work Arrangements 

Alternate Work Schedule

Alternate Work Schedule (AWS) allows an employee to work a schedule that differs from the department’s standard schedule. The types of AWS are:

Flexible work time is defined as an agreed-upon starting and departure times that differ from the standard schedule for the department. The schedules may be fixed for a period or can vary from day to day. 

Compressed work week is defined as regularly scheduled hours worked are fixed over fewer than five days or in some cases over a two-week period. 

The process to apply for an alternate work schedule is as follows:

  1. Employees interested in an alternate work schedule must complete the alternate work schedules agreement form (PDF, Get Adobe Acrobat PDF Reader.-Link opens in new window.) and submit it to their immediate supervisor for consideration.

  2. The immediate supervisor will approve or deny the agreement based on criteria referenced in the Flexible Work Arrangements policy and procedures (32500CP) (PDF, Get Adobe Acrobat PDF Reader.-Link opens in new window.) , Section II “Eligibility”, Paragraph “F”, points 1 through 11.

    If approved, the immediate supervisor will forward the agreement to the next-level supervisor in the employee’s supervisory chain for final approval and signature.

  3. If the employee and immediate supervisor cannot agree to the terms of the agreement, the employee may send a copy of the agreement, including a summary of the points on which the supervisor and employee agreed and disagreed, to the next-level supervisor in the employee’s supervisory chain. The next-level supervisor will review the materials and approve or disapprove the request. If the request is not approved, the next-level supervisor will provide the reason for the decision in writing to the employee.

  4. Upon approval, the employee forwards the completed agreement with appropriate signatures, to the Flexible Work Arrangements Coordinator.

The alternate work arrangement is subject to review and renewal per P&P Flexible Work Arrangements policy and procedures (32500CP) (PDF, Get Adobe Acrobat PDF Reader.-Link opens in new window.) .

AWS Forms
Telecommute

Allows an employee to trade a commute to perform work, during any part of their authorized work schedule, away from their main worksite at an approved alternate work site. 

The telecommute agreement is not a full-time arrangement and does not include work done while on official travel or mobile work. The process to apply for telecommuting is as follows:

  1. Employees interested in telecommuting must  complete the telecommute application (PDF, Get Adobe Acrobat PDF Reader.-Link opens in new window.) and submit it to their immediate supervisor for consideration.

  2. The immediate supervisor will approve or deny the application based on criteria referenced in the Flexible Work Arrangements policy and procedures (32500CP) (PDF, Get Adobe Acrobat PDF Reader.-Link opens in new window.) , Section II “Eligibility”, Paragraph “F”, points 1 through 11.

    If approved, the immediate supervisor will forward the application to the next-level supervisor in the employee’s supervisory chain for final approval and signature.

  3. If the employee and immediate supervisor cannot agree to the terms of the telecommute application, the employee may send a copy of the application, including a summary of the points on which the supervisor and employee agreed and disagreed, to the next-level supervisor in the employee’s supervisory chain. The next-level supervisor will review the materials and approve or disapprove the request. If the request is not approved, the next-level supervisor will provide the reason for the decision in writing to the employee.

  4. Upon approval of the application, the employee reviews and completes terms and conditions agreement (PDF, Get Adobe Acrobat PDF Reader.-Link opens in new window.) and the work site safety checklist (PDF, Get Adobe Acrobat PDF Reader.-Link opens in new window.) then forwards it to the immediate supervisor for approval. The immediate supervisor then forwards the agreement to the next-level supervisor for final approval and signature.

  5. The employee then forwards the final completed application and terms and conditions agreement, with appropriate signatures, to the Flexible Work Arrangements Coordinator.

  6. Employee takes online telecommute training (once available).

The telecommuting arrangement is subject to review and renewal annually per the Flexible Work Arrangements policy and procedures (32500CP) (PDF, Get Adobe Acrobat PDF Reader.-Link opens in new window.) .

Telecommute Forms
Remote Work

Allows an employee to perform the duties and responsibilities of the employee’s position at a remote work site as their primary work location on a routine basis

When on a remote working arrangement , the home or other approved alternate work site serves as the employee’s main worksite. Remote workers may be required to periodically travel to and work from a College worksite, as needed.  The process to apply for remote work arrangements are as follows:

  1. Employees who are interested in working remotely must meet with their immediate supervisor for consideration.

  2. The immediate supervisor will consider the request based on criteria referenced in the Flexible Work Arrangements policy and procedures (32500CP) (PDF, Get Adobe Acrobat PDF Reader.-Link opens in new window.) , Section II “Eligibility”, Paragraph “F”, points 1 through 11 and confer with the FWA coordinator in HRSTM. The FWA Coordinator will review the application for consistency with the College policies and procedures and confirm that the position is eligible to participate in the remote work program.

  3.  If the opportunity exists, the employee will complete the remote work application (PDF, Get Adobe Acrobat PDF Reader.-Link opens in new window.) , terms and conditions agreement (PDF, Get Adobe Acrobat PDF Reader.-Link opens in new window.) , and work site safety checklist (PDF, Get Adobe Acrobat PDF Reader.-Link opens in new window.) and submit to their immediate supervisor for approval. Upon approval, the immediate supervisor will then send the application packet to the next-level supervisor for approval and signature.

  4. If the employee and immediate supervisor cannot agree to the terms of the remote work application, the employee may send a copy of the application, including a summary of the points on which the supervisor and employee agreed and disagreed, to the next-level supervisor in the employee’s supervisory chain. The next-level supervisor will review the materials and approve or disapprove the request. If the request is not approved, the next-level supervisor will provide the reason for the decision in writing to the employee.

  5. An employee who is approved to work remotely in a state outside of Maryland MUST contact both the College’s Benefits and Payroll offices to discuss any potential implications.

  6. The employee forwards the final completed application and terms and conditions agreement, with appropriate signatures, to the Flexible Work Arrangements Coordinator 

  7. Employee takes online remote work training (once available).

The remote work arrangement is subject to review and renewal annually per the Flexible Work Arrangements policy and procedures (32500CP) (PDF, Get Adobe Acrobat PDF Reader.-Link opens in new window.) .

Remote Work Forms

 

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