Educational Assistance Program (EAP) and Professional Development Assistance Program (PDAP)

• FY25 EAP Resource Guide (PDF, )  

• EAP Workday Workflow (PDF) (PDF, )
• Job Aid: Create a Supplier (PDF, )
• EAP Demo Video: Create a Suppliernew window (total time 3:32)
• Job Aid: Create a Requisition (PDF, )
• Job Aid: Create a Receipt (PDF, )
• EAP Demo Video: Create a Requisition (until 9:57) and Create a Receipt (total time 12:23)
• Job Aid: Create a Spend Authorization (PDF, )
• Job Aid: Create an Expense Report (PDF, )
• EAP Demo Video: Create a Spend Authorization (until 10:37) and Create an Expense Report new window(total time 15:08)

• Workday Workflow (PDF, )
• Where do I Submit my EAP? (PDF, )
• Required Documentation (PDF, )
• Most Common Mistakes (PDF, )
• Tech Tips (PDF, )
• Travel Guidance (PDF, )

• Required EAP Acknowledgement Form (PDF, )
• MC Courses, Fees, and Books Form (PDF, )
• EAP Travel Cover Sheet for Facultynew window (Excel)
• EAP Travel Cover Sheet for Staffnew window (Excel)
• EAP Affidavit Form for Course Completion (PDF, ) (if event did not provide proof)

Note: Wellness expenses do not require an Acknowledgement Form or Cover Sheet and should always be processed separately from other eligible EAP expenses.

Click the dropdown to view EAP allocation for FY25.

Tuition Benefits for Credit Courses
Bargaining and nonbargaining full-time staff, department chairs, full-time faculty, and administrators enrolled in graduate or undergraduate coursework beyond the associate degree level are permitted to exceed the maximum EAP benefit noted above.

The additional allowance is the amount equal to the University of Maryland College Park rate for in-state tuition and fees for graduate or undergraduate coursework for each credit, up to a maximum of 12 credits.

The benefit for regular part-time staff working at least 20 hours per week is pro-rated.

Click the dropdown to view EAP utilization as of September 30, 2024.

 

Montgomery College will cover the cost per credit taken equal to the University of Maryland, College Park credit rate for in-state tuition and fees for undergraduate or graduate coursework, not to exceed twelve (12) credits in a fiscal year.

For current UMD undergraduate and graduate Tuition and Fees, visit https://billpay.umd.edu/costsnew window.

 

Employees can receive up to $5,250 in tax-free tuition benefits for 2024. Employees who receive more than the applicable IRS limit for educational benefits during the calendar year must pay taxes on the amount over the applicable limit. This applies to all employees regardless of position or salary. 

HRSTM will track EAP tuition payments on a quarterly basis and add the amounts above the IRS to your taxable wages for deduction over the next two (2) pay dates following the end of the quarter. This way, the taxable income is properly included on an ongoing basis in the employee’s pay, and will also be captured accurately in the annual tax statement (Form W-2, box 1). We will also send regular reminders about this requirement and communicate directly with employees that have taxable tuition each quarter.

For more information, please visit the IRS’s Tax Benefits for Education: Information Centernew window.

*Requests for tuition payments should be made no later than November 30 of each year to allow employees two (2) full pay periods to pay any applicable tax liability by December 31 for amounts over the $5,250 maximum.

However, if an employee must submit an eligible tuition request on or after December 1, he or she understands that they may only have one (1) pay period to pay the taxes, due to the timing of the payment and/or other end of year HR and payroll processing schedules.

EAP benefits used for eligible wellness expenses up to $50 per month are always taxable and will be processed on a quarterly basis. Any wellness prizes/incentives are also taxable and will be added to applicable taxable wellness reimbursements.

**Request for EAP Wellness reimbursements should be made no later than December 15 of each calendar year to ensure employees can pay any applicable tax liability by December 31.

However, if an employee must submit an eligible EAP Wellness request on or after December 15, he or she understands that it will not be processed until the following calendar year and included in the next quarterly report for taxation.

We are here to help! Please email EAPRequests@montgomerycollege.edu or HRSTM@montgomerycollege.edu for questions about your EAP request. We recommend emailing us BEFORE you submit your request if you are unsure about expense eligibility.

Use videos, job aids, and resources on this page BEFORE you attempt to process your request in Workday.

Requests are processed in the order they are received. If you have already successfully submitted your request in Workday, please do not email us to check on the status unless it has been more than five (5) business days.

Please refer to the list of EAP FAQs (PDF, ) for additional guidance.

We update these on a regular basis. Please email EAPRequests@montgomerycollege.edu if you have questions that should be added to this list.

• FY25 PDAP Resource Guide (PDF, )

• PDAP Workday Workflow (PDF) (PDF, )
• Job Aid: Create a Spend Authorization (PDF, )
• Job Aid: Create an Expense Report (PDF, )
• PDAP Demo Video: Create a Spend Authorization (until 10:00) and Create an Expense Report (total time 16:06)new window

• Workday Workflow (PDF, )
• Where do I Submit my PDAP? (PDF, )
• Required Documentation (PDF, )
• Most Common Mistakes (PDF, )
• Tech Tips (PDF, )
• Travel Guidance (PDF, )

• Required PDAP Acknowledgement Form (PDF, )
• PDAP Travel Cover Sheetnew window (Excel)
• PDAP Affidavit Form for Course Completion (PDF, ) (if event did not provide proof)

Note: Wellness expenses do not require an Acknowledgement Form or Cover Sheet and should always be processed separately from other eligible PDAP expenses.

Click the dropdown to view PDAP allocation for FY25.

Click the dropdown to view PDAP utilization as of September 30, 2024.

PDAP benefits used for eligible wellness expenses up to $50 per month are always taxable and will be processed on a quarterly basis. Any wellness prizes/incentives are also taxable and will be added to applicable taxable wellness reimbursements.

**Request for PDAP Wellness reimbursements should be made no later than December 15 of each calendar year to ensure employees can pay any applicable tax liability by December 31.

However, if an employee must submit an eligible PDAP Wellness request on or after December 15, he or she understands that it will not be processed until the following calendar year and included in the next quarterly report for taxation.

We are here to help! Please email PDAPRequests@montgomerycollege.edu or HRSTM@montgomerycollege.edu for questions about your PDAP request. We recommend emailing us BEFORE you submit your request if you are unsure about expense eligibility.

Use videos, job aids, and resources on this page BEFORE you attempt to process your request in Workday.

Requests are processed in the order they are received. If you have already successfully submitted your request in Workday, please do not email us to check on the status unless it has been more than five (5) business days. 

Please refer to the list of PDAP FAQs (PDF, ) for additional guidance.

We update these on a regular basis. Please email PDAPRequests@montgomerycollege.edu if you have questions that should be added to this list.