Educational Assistance Program (EAP) and Professional Development Assistance Program (PDAP)
The College encourages MC employees to pursue continuous learning and professional development in their current position and throughout their career at Montgomery College. We offer various programs and financial assistance to support professional development activities and related travel.
Programs by Employee Type:
- Educational Assistance Program (EAP) – for full-time faculty, staff, and administrators
- Professional Development Assistance Program (PDAP) – for eligible bargaining part-time faculty
For additional training, resources, and key information, see below.
All professional development and EAP/PDAP-related travel expenses must be pre-approved
in accordance with College Policy 35001, Compensation Programs (PDF, 
) . All non-EAP/PDAP travel expenses (i.e., for regular College business) must be submitted
through department budgets with supervisor approval.
Use the 3 Ps framework to understand and access EAP and PDAP benefits.
- Confirm your eligibility
- Review program benefits and rules
- Understand the difference between entitlement and eligibility
- Discuss your professional development goals with your supervisor and how EAP and PDAP can support your growth
- Use available resources to learn how to request funds
- Register for webinars and conferences, enroll in courses, and sign up for memberships that support your professional development
- Collect and organize all invoices and/or receipts
- Complete required Acknowledgement Form(s) (once per fiscal year) and optional Travel Cover Sheet(s)
- Review resources to understand how to process your request(s), including estimated timelines
- Submit your request(s) based on your program and payment method: direct payment or reimbursement
- Monitor your Workday new windowinbox for requests for additional information
- EAP travel and wellness expenses are reimbursement only; cash advances are not permitted
- PDAP travel and wellness expenses are reimbursement only; cash advances are not permitted
- EAP Direct Payment: Create a Supplier Invoice Request in Workday
- EAP/PDAP Non-Travel Reimbursement: Create an Expense Report in Workday
Two-Step Process
- EAP/PDAP Travel Reimbursement:
- Create a Spend Authorization in Workday before * travel
- Create an Expense report in Workday within 30 days after travel
* International travel requires SVP approval.
Annual Acknowledgement Form
This form confirms your understanding of College policies, request requirements, and any applicable tax liability for tuition and wellness benefits. Submission is required once per fiscal year.
Training, Resources, and Key Information
) | Current FY Allocation with Utilization as of December 31, 2025 |
|||
|---|---|---|---|
| Full-time Faculty | Bargaining Staff | Non-Bargaining Staff | |
| EAP NON-TRAVEL | |||
| Per Employee Max: | $3,120 | $2,800 | $2,800 |
| FY26 MC Budget Max: | $453,522 | $400,000 | $803,798 |
| Utilization: | $156,705 | $104,160 | $416,071 |
| 35% | 26% | 52% | |
| EAP TRAVEL | |||
| Per Employee Max: | $1,800 | $1,250 | $1,250 |
| FY26 MC Budget Max: | $221,850 | $50,000 | $141,650 |
| Utilization: | $39,799 | $10,269 | $76,351 |
| 18% | 7% | 54% |
Bargaining and non-bargaining full-time staff, department chairs, full-time faculty, and administrators enrolled in undergraduate or graduate coursework beyond the associate degree level may exceed the maximum EAP benefit noted above.
The additional allowance is equal to the University of Maryland, College Park in-state tuition and fee rate per credit for undergraduate or graduate coursework, up to a maximum of 12 credits.
For regular part-time staff working at least 20 hours per week, the benefit is prorated.
- Demo Video for EAP Travel Reimbursements: Create Spend Authorization and Expense Report
new window(total time 21:45)
- Demo Video for EAP Non-Travel Reimbursement: Create Expense Report new window(total time 11:34)
- Demo Video for EAP Wellness Reimbursement: Create Expense Report new window(total time 12:04)
- Demo Video for EAP Direct Payments: Create Supplier Invoice Request new window(total time 16:01)
- Demo Video: Create Supplier new window(total time 3:32)
- Required Documentation (PDF, )
- Where do I Submit my EAP? (Workday Workflow) (PDF, )
- Travel Guidance (PDF, )
- Taxable Income for Undergraduate and Graduate Tuition (PDF, )
- Supplier List for MD Colleges and Universities (PDF, )
- Most Common Mistakes (PDF, )
- Tech Tips (PDF, )
- EAP Acknowledgment Form (PDF, ) (required once per fiscal year)
- MC Courses, Fees, and Books Form (PDF, )
- EAP Travel Cover Sheet for Faculty new window (Excel)
- EAP Travel Cover Sheet for Staff new window (Excel)
- EAP Affidavit Form for Course Completion (PDF, )
Montgomery College will cover the cost per credit at the University of Maryland, College Park in-state tuition and fee rate for undergraduate or graduate coursework, up to a maximum of 12 credits per fiscal year.
For current UMD undergraduate and graduate tuition and fees, visit https://billpay.umd.edu/costs new window.
| In-State Tuition up to 12 Credit Hours | Mandatory Fees for 9+ Credits (flat rate) | Total FY EAP Tuition Limit/ Overall Max EAP FY26 Limit* | 2026 Calendar Year Additional Taxable Income | |
|---|---|---|---|---|
| Undergraduate | $5,245 | $900 | $6,145 | $895 |
| Graduate/Doctoral | $10,536 | $727 | $11,263 | $6,013 |
*These amounts represent the maximum benefit per employee and are not in addition to the non-travel and travel benefits listed in prior sections.
Employees may receive up to $5,250 in tax-free benefits for 2026. Any tuition benefits received above the IRS annual limit are considered taxable income. This applies to all employees, regardless of position or salary.
HRSTM will track EAP tuition payments and report taxable benefits on a quarterly basis.
The timing of month-end and payroll deadlines will determine the exact reporting dates.
The tax amount owed is based on the withholding elections submitted in Workday. Taxes
will be withheld over the two (2) pay periods following the completion of quarterly
reporting. This ensures the taxable benefit is accurately reflected in ongoing pay
and reported on the annual tax statement (Form W-2, Box 1). HRSTM will also provide
regular reminders and communicate directly each quarter with employees who have taxable
tuition.
NOTICE: HRSTM and OBS discourage the use of departmental professional development funds to
supplement tuition costs not covered by EAP benefits. IRS regulations require tracking
of tuition benefits, which cannot be done when expenses are processed outside of the
EAP process.
For more information, please visit the IRS’s Tax Benefits for Education: Information Center new window.
| Taxable Reimbursement/Payment Type | Schedule for Reporting | Pay Date Schedule for Tax Deductions |
|---|---|---|
| EAP Tuition over $5,250 | Quarterly through the last day of March, June, September, and November* | The two (2) immediate pay dates following the quarterly report - April, July, October, and December* |
* Tuition payment requests must be fully approved by the last Friday in November to allow two (2) full pay periods before December 31 to cover any taxes owed on amounts
exceeding the IRS limit.
Requests submitted after this deadline will be processed after the College reopens following Winter Break.
EAP benefits may be used for eligible wellness expenses up to $50 per month. These benefits are taxable and will be reported quarterly. Wellness prizes and incentives are also taxable and will be reported with applicable wellness reimbursements.
| Taxable Reimbursement/Payment Type | Schedule for Reporting | Pay Date Schedule for Tax Deductions |
|---|---|---|
| Recurring EAP Wellness Reimbursement | Quarterly through the last day of March, June, September, and December** | Deducted on the immediate pay date following the monthly report |
| Wellness Prizes/Incentives (e.g., holiday, dinners, gift cards, etc.) | Added on an hoc basis | Deducted on the immediate pay date following the monthly report and included with any regular EAP Wellness taxable reimbursement |
* EAP wellness reimbursement requests must be submitted by December 15 to allow employees
to cover any applicable tax liability through payroll deduction by December 31.
Requests submitted on or after December 15 will be processed in the following calendar year and included in the next quarterly taxable reporting.
We are here to help. Please email EAPRequests@montgomerycollege.edu new window or HRSTM@montgomerycollege.edu new window with questions about your EAP request. We recommend contacting us before submitting your request if you are unsure about expense eligibility.
Please review the videos, job aids, and resources on this page before processing your request in Workday.
Requests are processed in the order they are received. If you have already successfully submitted your request in Workday, please do not email us to check on the status unless it has been more than five (5) business days since submission.
Please refer to the EAP FAQs (PDF, ) for additional guidance.
This list is updated regularly. If you have questions that should be included, please email EAPRequests@montgomerycollege.edu.
| Current FY Allocation with Utilization as of December 31, 2025 | |
|---|---|
| PDAP per Employee Max: | $1,250 |
| PDAP FY26 MC Budget Max: | $54,000 |
| PDAP Utilization: | $13,104 |
| 24% |
- PDAP Non-Travel Reimbursement: Create Expense Report new window (total time 15:37)
- PDAP Travel Reimbursement: Create Spend Authorization and Expense Report new window (total time 23:21)
- PDAP Wellness Reimbursement: Create Expense Report new window (total time 14:03)
- Required Documentation (PDF, )
- Where do I Submit my PDAP? (Workday Workflow) (PDF, )
- Travel Guidance (PDF, )
- Most Common Mistakes (PDF, )
- Tech Tips (PDF, )
- PDAP Acknowledgement Form (PDF, ) (required once per fiscal year)
- PDAP Travel Cover Sheet new window (Excel)
- PDAP Affidavit Form for Course Completion (PDF, ) (if event did not provide proof)
PDAP benefits used for eligible wellness expenses, up to $50 per month, are taxable and reported quarterly. Wellness prizes and incentives are also taxable and included with applicable wellness reimbursements.
| Taxable Reimbursement/Payment Type | Schedule for Reporting | Pay Date Schedule for Deductions |
|---|---|---|
| Recurring PDAP Wellness Reimbursement | Quarterly through the last day of March, June, September, and December** | Deducted on the immediate pay date following the monthly report |
| Wellness Prizes/Incentives (e.g., holiday dinners, gift cards, etc.) | Added on an ad hoc basis | Deducted on the immediate pay date following the monthly report and included with any regular PDAP wellness reimbursement |
**PDAP wellness reimbursement requests must be submitted by December 15 to allow employees
to cover any applicable tax liability by December 31.
Requests submitted on or after December 15 will be processed in the following calendar
year and included in the next quarterly tax reporting cycle.
We are here to help. Please email PDAPRequests@montgomerycollege.edu new window or HRSTM@montgomerycollege.edu new window with questions about your PDAP request. We recommend emailing us before submitting your request if you are unsure about expense eligibility.
Please review the videos, job aids, and resources on this page before processing your request in Workday.
Requests are processed in the order they are received. If you have already successfully submitted your request in Workday, please do not email us to check on the status unless it has been more than five (5) business days since submission.
Please refer to the PDAP FAQs (PDF, ) for additional guidance.
This list is updated regularly. If you have questions that should be included, please email PDAPRequests@montgomerycollege.edu new window.
We've expanded our office hours to better accommodate your schedule.
Our HR Help Desk Team is available to address your concerns and provide personalized
guidance. After reviewing the information on this site, use this time to discuss any
remaining questions or concerns. Please come prepared with specific questions to make
the most of your appointment.
NEW: EAP Office Hours appointments are now scheduled through Microsoft Bookings. Please ensure you are logged in to your MC Outlook account to reserve your appointment.