Tuition Waiver and Educational Assistance Program

Montgomery College offers employees two different, but related, options for continuing your education.  One program is the tuition waiver program, which is also available to an employee's dependents and spouse.  Employees can also take advantage of the Educational Assistance Program (EAP), which can be used for job related education.  For non-bargaining staff, the EAP an also be used for some travel expenses to approved professional conferences, wellness classes, and gym memberships.

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Details

Overview

The tuition waiver allows employees to enroll in credit courses at Montgomery College.  If you get the class approved in advance, you don't pay for class tuition, since that cost is waived at the time of enrollment.

Who is eligible

All of the following employee groups are eligible for the Tuition Waiver program:

  • Regular full-time
  • Regular part-time
  • Full-time temporary with benefits
  • Part-time temporary with benefits

What is covered

The tuition waiver program covers tuition for credit courses at Montgomery College. 

It does not cover associated fees or Noncredit Continuing Education courses, but both of those costs may be covered under the Educational Assistance Program (EAP).  Admission application fees, graduation fees, and other charges that are not directly related to a particular course will not be paid or reimbursed.

How it works

The Tuition Waiver program doesn't have a waiting period, so you can enroll in classes as soon as you are employed.  Just register for classes then fill out the tuition waiver documentation.  There's no limit to how many or when you take classes, as long as they are taken during non-working hours. 

You must earn a passing grade and receive credit for the course.  If you don't satisfactorily complete a course, you can not use the Tuition Waiver benefit to take the class again.

Contact

HRbenefits@montgomerycollege.edu

 

Overview

The tuition waiver allows spouses and dependents of eligible employees to enroll in credit courses at Montgomery College.  If you get the  class approved in advance, you don't pay for class tuition, since that cost is waived at the time of enrollment.

Who is eligible

Dependents and spouses of the following employee groups are eligible for the Tuition Waiver program:

  • Regular full-time faculty and staff
  • Regular part-time staff
  • Full-time temporary with benefits staff
  • Part-time temporary with benefits staff

Dependent is defined as any unmarried child (natural, step, or legally adopted) of an eligible employee who is less than 26 years old.

Spouse is defined as a lawful spouse meeting the eligibility requirements for group insurance.

The dependent/spouse relationship will be determined by information in the Office of Human Resources and Strategic Talent Management.  If information is not on file, the Montgomery College employee will be asked to submit documentation that establishes the relationship.

What is covered

The tuition waiver program covers tuition for credit courses at Montgomery College. 

It does not cover associated fees or Noncredit Continuing Education courses. Admission application fees, graduation fees, and other charges that are not directly related to a particular course will not be paid or reimbursed.

How it works

The Tuition Waiver program doesn't have a waiting period, so you can enroll in classes as soon as employment begins.  Just register for classes then fill out the enrollment form.  There's no limit to how many classes you take or when you take them.

You must earn a passing grade and receive credit for the course.  If you don't satisfactorily complete a course, you can not use the Tuition Waiver benefit to take the class again.

Contact:

HRBenefits@montgomerycollege.edu


 

Overview

EAP funds can be used, in specific circumstances, for:

  • MC and Non-MC courses, seminars, conferences, and workshops
  • Long-Distance Travel
  • MC Wellness Classes and Outside Gym Memberships

Who is eligible

Full-time regular, full-time temporary with benefits, and part-time with benefits employees are eligible for EAP funds. Part-time and temporary employees without benefits and part-time faculty are not eligible.

Employees can start using EAP funds 6 months after they begin working in an eligible position. Courses taken during the 6 month wait period are not eligible for reimbursement.

What is covered

EAP funds may be used:

  • for any seminar, workshop, or conference that is job-related
  • to cover tuition, fees, and required books for any credit or non-credit courses taken inside or outside Montgomery College that is job-related or that is part of a degree program.
  • for MC Wellness classes
  • for outside gym memberships (up to $35/month) as long as you use the gym at least ten times a month on ten separate days.

How much EAP funding you can receive each year

The dollar amount you can apply for varies depending on your role at the College (see below) and covers a full fiscal year.  Your account renews on July 1 each year, and you will once again have access to the yearly amount.  You cannot carry unused funds into the new year or transfer them to another employee.

To check your EAP balance during the fiscal year, contact: HRbenefits@montgomerycollege.edu

Full-time Faculty
The maximum EAP benefit for full-time faculty for the fiscal 2019 academic year is $2,956 per faculty member per fiscal academic year, provided the total benefits payable for the bargaining unit do not exceed a combined total of $481,522 in the fiscal 2019 academic year.

For full-time faculty members who undertake graduate course relevant to their discipline and work at the College, the maximum benefit can exceed the specified dollar amount for that year such that the total reimbursement would be equal to the University of Maryland College Park rate for in-state tuition and fees for approved graduate coursework up to a maximum of 12 graduate credits per academic year.

Non-bargaining Full-time Staff and Administrators

The maximum EAP benefit for non-bargaining a full-time staff and administrators for FY 2019 is $2,400 for those not taking graduate or undergraduate coursework, provided that the total EAP benefits payable to eligible non-bargaining staff for FY19 shall not exceed $702,798. 

For non-bargaining full-time staff and administrators enrolled in graduate for undergraduate course work beyond the associates degree level, the maximum EAP benefit can exceed the $2,400 by an amount such that it is equal to the University of Maryland College Park rate for in-state tuition and fees for graduate or undergraduate coursework for each credit, up to a maximum of the equivalent dollar value of 12 credits.

Full-time Bargaining Unit Staff

The maximum EAP benefit for full-time bargaining unit staff for FY19 is $2,500 for those not taking graduate or undergraduate course work, provided that the total EAP benefit payable for the bargaining unit for FY16 shall not exceed $400, 000.

For bargaining full-time staff enrolled in graduate or undergraduate coursework beyond the associates degree level, the maximum EAP benefit can exceed the $2,500 by an amount that it is equal to the University of Maryland College Park rate for in-state tuition and fees for graduate or undergraduate coursework for each credit, up to a maximum of the equivalent dollar value of 12 credits.

Details

To apply for EAP funds, fill out the appropriate form.

Additional information is available on the EAP Frequently Asked Question page.

You can also contact the following people:

For non-MC courses, seminars, conferences or workshops or long-distance travel:

HRbenefits@montgomerycollege.edu

 

For MC Wellness classes and outside gym memberships:

India Hunter

Frequently Asked Questions

General Questions

Answers to general EAP questions can be found here.

Answers to general EAP questions can be found here.

Which of the three EAP forms should I use? 

  • The"Non-MC Seminar, Workshop, or Conference" application is for any request that is not related to MC courses or Wellness programs.  This form is for college courses taken at an outside university or for seminars, conferences, or workshops that are work-related. 
  • The "MC Wellness/Outside Gym Membership" application is for any MC Wellness classes or to request reimbursement for your membership at a gym. 
  • The "MC Courses, Fees and Books" application is for credit courses that are work-related or required for a degree, non-credit courses that are work related or taken toward a degree, course related fees, and required books or supplies.

Note:  Incomplete forms will be returned to the employee with instruction on what needs to be completed, which means it will take longer for you to get reimbursed.  Please make sure you have filled in all required information including date of hire, how the request is job-related, your employment status, and the amount of the request.

How long will it take for my request to be processed?  Please allow 10-14 business days for your request to be processed and a check to be issued.  If you require payment sooner, please contact HRbenefits@montgomerycollege.edu as soon as possible.

What if I need to cancel my request?  Please contact: HRbenefits@montgomerycollege.edu. An Associate will be sure your request is canceled.

 

Tuition Reimbursement

Answers to commonly asked tuition reimbursement questions can be found here.

Answers to commonly asked tuition reimbursement questions can be found here.

Can I have EAP pay for my tuition or registration ahead of time? Yes. In order to have tuition or registration pre-paid, complete an EAP form, attach your completed registration form or registration confirmation, and submit to the Office of Human Resources and Strategic Talent Management (HRSTM). The check will be sent directly to the vendor. Please allow 10-14 business days for the EAP process to be completed.

Can I pay my registration or tuition myself then be reimbursed?  Yes. You may choose to pay your registration or tuition ahead of time and be reimbursed by the College. In order to avoid delay in the processing of your request, you MUST submit one of the following with your EAP request:

  • An original receipt that is printed on the organization's letterhead. The receipt must show payment and must show the form of payment (i.e. cash, check or charge). If the organization cannot provide a receipt, a confirmation email from the organization with the above information will suffice. If you pay for courses or course materials online, the electronic confirmation of payment may be submitted, but it must show the amount paid and the form of payment.
  • A copy of a canceled check (front and back), a credit card receipt, or a credit card statement showing the charge. If you submit a credit card statement, please be sure that your name shows on the page that you submit. 

Note: handwritten, generic, and copied receipts will not be accepted as proof of payment. 

Any requests that are missing the required documentation will be sent back to the employee, thus delaying the reimbursement process. If you are not sure whether your documents will be sufficient, please contact HRbenefits@montgomerycollege.edu  before you submit the receipt.

Gym Membership

Frequently asked questions about gym membership reimbursement are answered here.

Frequently asked questions about gym membership reimbursement are answered here.

How much will the College pay for my gym membership?  The College will reimburse you for membership fees not to exceed $35 per month until you reach your EAP maximum for the Fiscal Year.

How do I submit a request for reimbursement? Follow the steps below:

  1. Pay the necessary fees to get started at the gym of your choice.
  2. Arrange for the gym to furnish India Hunter with your monthly attendance statistics.
  3. Arrange for the gym to furnish you with a payment receipt each month (please see EAP application for receipt guidelines).
  4. Complete the MC Wellness/Outside Gym Membership EAP application, attach your payment receipt and submit it to India Hunter. She will approve it and send it on for processing.

You can be reimbursed monthly or quarterly, whichever works best for you.

How do I provide proof that I have attended the gym at least ten times in a month?  To show proof of attendance, you must arrange for your gym to send your attendance statistics directly to India Hunter in HRSTM. It is the responsibility of the employee to make these arrangements with the gym.

Can I fax my gym attendance data to HRSTM?  Your gym may fax the information to India Hunter at 240-567-4246.

Will I be reimbursed for enrollment or initiation fees?  No.

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