Professional Development

In accordance with Procedure 35003CP, section J (PDF, ) , professional development leave may be requested to further the professional development of a staff employee or enhance Montgomery College's reputation. Leave may be requested to engage in programs of scholarly or academic pursuit that will enhance the individual's professional development in their role as an employee at Montgomery College, including:

• Programs of professional renewal or development
• Scholarly or academic study
• Preparation of a text or other major literary work
• Completion of a degree, certificate, or program of study

To be eligible for professional development leave, an administrator or staff member must be a regular, full-time employee who has completed three (3) consecutive years of employment without paid professional leave by the time the requested leave is taken.

A staff member who works as a regular part-time employee (20 hours per week) and has completed six (6) years of consecutive employment by the time the requested leave is taken is also eligible.

Employees who have been temporary with benefits (full- or part-time) will be credited with the amount of time worked in that role. Casual temporary employees and temporary employees without benefits are not eligible for professional development leave.

Pay and Benefits

• Full-time administrators and staff members are eligible for full pay while on professional development leave.
• Part-time staff members are eligible for part-time pay while on professional development leave.
• Participation in College benefits continues during the leave period.
• Annual and sick leave may not be used or earned while on leave.

Frequency and Length of Leave Leave may only be granted once every three (3) years for a time period of up to four (4) months or a maximum of one (1) semester. While on leave, awardees must adhere to the terms in their acknowledgment agreement and are expected to carry out their approved project plan as originally submitted. Awardees cannot engage in other employment or Montgomery College work-related activities without returning for meetings or special projects.

Professional Development Leave Committee members are ineligible to apply for professional development leave during the three-year period they are serving on the committee.

All awardees are expected to provide a brief report within 30 calendar days of returning to work at the College. The report should contain an overview of the activities completed, correlating them to the plans and objectives outlined in the project plan. If there have been major variations from the approved plan and its objectives, the report should explain the reason and the results of the modification.

The report should be submitted to the awardee's supervisor, the administrator, and the HRSTM coordinator and will be considered by the supervisor in the individual's evaluation. Transcripts or a certificate of completion are required for any coursework.

Changes in Project Plans An awardee who needs to make changes or modifications to their approved professional development project plan must notify their supervisor and the HRSTM coordinator in advance of the changing circumstance(s). The awardee must then submit a written justification that is approved by both the supervisor and the leave coordinator. Examples of changes include enrolled courses, reduction or increase in credit hours to be attempted, adjustments to a research project, or changes in timelines.

Deferrals An administrator or staff member may request to defer approved leave to a future time period up to a maximum of one calendar year from the original date of awarded leave. The employee makes the written request through their supervisor, who forwards it with a note of approval to the leave coordinator. If the deferment is for longer than one (1) calendar year, the administrator or staff member needs to reapply during the next or future application period.

Unmet Obligations If the administrator or staff member fails to return from leave for the period required, fails to submit a report, or submits a report that is unsatisfactory and rejected by the college administration, they may be required to reimburse the College for all funds paid directly to the staff member or paid on their behalf.

Financial Support Successful applicants are entitled to the same travel funding (allowance) that is provided to all other administrators and staff members. The same policies and procedures apply for all travel requests, including those that support professional development activities.

Any request for travel funds during professional development leave, including travel that supports the purpose and objectives of the leave outside of commuting to classes, must be communicated at the time the application is submitted. Such travel requests are subject to the College's policies and administrative procedures at the time of the request. If there is a restriction on distance travel, requests for travel funds during leave will not be approved. Likewise, if a travel restriction is instituted after a request for travel was approved, the College will honor its commitment to cover the travel expenses.

External Support Applicants may utilize support services or experiences from external agencies or institutions. Letters of support from external organizations should address the intended support services as outlined in the project plan. Any letters of support and related documentation from external organizations should be attached to the proposal and noted in the appropriate section of the application form.